Report: To review the effectiveness of the e-submission practice implemented during the 2012-13 academic year

The e-Learning Development Manager was actioned to report back on the following;

To review the effectiveness of the e-submission practice implemented during the 2012-13 academic year. The effectiveness of practices evaluated and reported to LTAG, with enhancements implemented to the process for 2014-15 where appropriate.

At the time of writing, the evaluation of e-submission practices has been reviewed at UCS Ipswich, by a task and finish group instigated by AMC. This task and finish group included representation from the Elevate Team, and Academic Services. The data collection period was May & June 2014, and involved a wide range of stakeholders, with 25 1-2-1 interviews across UCS Ispwich and Otley. 

The task and finish group reported back to AMC on the 9th October, 2014, with a set of recommendations. These were acknowledged, and AMC asked for future updates on the implementation during the Spring 2015.

The report is available from: 

• http://ucselevate.blogspot.co.uk/2014/07/e-submission-review-at-ucs-electronic.html

The report focussed on how we could improve (enhance) the workflow, and how we could more effectively implement the new workflow. 

Progress against the recommendations are as follows:

Work Package	Description	Date	Owner (lead)	Progress
1	Creation of a dedicated EMA support area for Staff and Students within LearnUCS course for updates and available support routes	Sept 14	Elevate	Done
2	Provide student posters at key times w.r.t how to submit work and access feedback	Dec 14	Academic Services	Expected Feb 15
3	Provide staff awareness posters w.r.t the workflow, contact points, and inline grading	Jan 15	Elevate	Expected Feb 15
4	Improve communication with new lectures, through 1-2-1 welcome meetings. Provided slimmed down staff awareness leaflet	Ongoing	Elevate
5	Run Course Admin (Ipswich) training sessions: Jan 15, and March 15 - Q&As, tool uses	Ongoing	Academic Services	Waiting on dates from Academic Services
6	Raise awareness of H&S issues, and support routes to staff (blog post)	Dec 14	Elevate	Done in Jan 15
7	Dissemination Strategy: AMC, LTAG, Heads of Department	Ongoing	Elevate
8	T&F Group Review Meeting	Feb 15	Elevate	Set up regular meetings
9	Look at opportunities of e-grading & e-feedback dedicated workstations - monitors, browsers, support materials  T311	Dec 14	Elevate	Done - suggestion use small meeting rooms with screens in Waterfront
10	Awareness of browsers issues	Oct 14	Elevate	Done
11	Explore the current situation w.r.t SITS and LearnUCS integration	Mar 15	MIT
12	Explore opportunities for submission email receipts	Dec 14	Elevate	Done - information forward to Academic Services

As yet, the report has not been presented at LTAG.